Organising an Office for the Move

Moving an office in York can be a daunting experience. There is a lot of money tied up in your technology and it has probably taken time to get your office completely organised.

If there is more than one workstation you will find yourself surrounded in leads, boxes, files and miscellaneous paper you didn’t know existed.

The key to a stress free move is organisation, even before the moving date. As soon as you and your team know that moving is imminent you can take steps to ensure the move is smooth.

Telecoms

As a business owner you understand the importance of telecoms, of communication and broadband. We’ve moved many offices and there is always one or two a month who haven’t prepared for the lacklustre service from their telecoms provider.

We’ve found that one is usually on the phone, listening to endless options for hours while trying to sort out business broadband at the new address. The stress levels rise and the manager starts to wonder if the office will ever recover from this.

Sometimes it may be out of your control but being prepared is best. Ring your telecoms provider, talk to them on the phone, make sure they have the right address (we’ve seen businesses buy broadband for their neighbours unwittingly!). Check the broadband speeds and look into your business telecoms contracts as by law many state that they’re not allowed to leave you without a service for a certain amount of days.

It’s not until you’re left without an internet connection or a phone line that you realise just how much you rely on these to run your office, even if the majority of work is offline.

Papers and Documents

As a business you probably have quite a good system for papers and documents. It seems strange to then repack them into boxes only to unpack into filing cabinets again, so don’t. Use strong duct tape to secure the draws of desks (take out any food, liquids and breakables) and filing cabinets and let the removal companies know that they still have their contents. If it’s just paper it shouldn’t be a problem at all and will actually save on storage in the van.

Wires and Leads

When moving an office with more than one workstation leads are usually scattered everywhere. It’s almost like spaghetti junction at the other end trying to decide what goes where. On top of this you have to negotiate new plug sockets and desk locations along with making sure everyone has good access to the printer and kitchen.

Give everyone a different coloured nail varnish and ask them to put a spot on each lead to their workstation with their designated colour. This will ensure that they’re easy to find when unpacking at the other end.

We’ll bring you lots more tips and advice on your office move in York for now, check out our other articles such as “What you should unpack first when moving offices”.

Moving in or around York? Our removals and storage and packing service pages explain how our crew can help.